Multiple Meeting Location Selector in Calendar

The Multiple Meeting Location Selector lets you add several meeting places to your calendar settings. These options will show up on the booking widget, so people can pick their preferred location. It's helpful when you want to give bookers a choice of where to meet.

How to Set Multiple Meeting Locations

Limitations

Before we begin, please note the following limitations:

1. You can only set up multiple meeting locations for the Event Calendar and Round Robin calendar with just one team member.
2. This feature is supported only for default forms and will not work with custom forms.
3. This feature is supported only for Neo widget.

Configuration Steps

• Navigate to your calendar settings and select the calendar you wish to configure.
• For Event Calendar: Scroll down to the meeting location section.

• For Round Robin Calendar: Scroll down to the team members section.

• Click on the "+Add Location" button.
• Choose and configure your desired locations. 
• If you choose 'Custom,' you can add a display label. For example, if your meeting location is your office address but you don’t want to show it right away, enter the address in the location box and use a label like "New York Office." The booking widget will show "New York Office" until the booking is completed, at which point the actual address will be revealed and sent to the booker.

• Once you have added your meeting locations, click on "Save."

Available Meeting Locations

Event Calendar:

• Phone: The default value populated will be the subaccount's phone number, but you can edit it to any phone number of your choice.
• Address: The default value populated will be the subaccount's business address, but you can edit it to any address if needed.
• Custom: Use this to enter any custom value, such as your store address, a message for clients, or a static Zoom link. Note that Event Calendar does not support dynamic Zoom / Google Meet link generation.
• Ask the booker: Request the booker to input their preferred meeting location, which will be used for all future references. If more than one location has been added, the label 'Elsewhere' will appear on the booking widget to denote the ask the booker functionality.

Round Robin:

• Phone: Similar to Event Calendar, you can edit the default phone number.
• Address: Similar to Event Calendar, you can edit the default address.
• Custom: Similar to Event Calendar, you can enter any value here.
• Zoom: Unique Zoom links will be generated if Zoom is successfully integrated. Ensure Zoom is integrated in 'My Profile' > Calendar Settings > Video Conferencing.
• Google Meet: Unique Google Meet links will be generated if Google is successfully integrated and Google Calendar is selected as the linked calendar in the 'My Profile > Calendar Settings' section.
• Ask the booker: Ask the booker to enter their preferred meeting location, which will be used for all future meetings. If you’ve added more than one location, the booking widget will show 'Elsewhere' to let them choose.

Booking Widget - How do bookers choose the location?

All the options you set up in the calendar settings will appear on the booking widget. The person booking can choose their preferred location, which will be used for the appointment. This location will show up on the confirmation page, in the confirmation email, in workflows, in the app's appointment details, and anywhere else the meeting location is shown.