Step 3: Rooms and Equipment
How to create a Room?
1. Create a Room:
- Go to Calendars >> Calendar Settings
- Click 'Rooms' tab > Click on Create Room.
2. Provide Room Details:
- To create a room, enter the following information:
- Room Name: Assign a unique name to the room.
- Description: Briefly describe the room's purpose.
- Room Capacity: Specify the maximum number of appointments that can be scheduled in the room simultaneously. This determines how many bookings can overlap in the same room.
3. Associate Calendars:
- Select the calendars that are associated with this room. Whenever an appointment is booked on any of the associated calendars, the room will also be booked automatically.
- For example, if you have two service calendars, such as 'Body Massage' and 'Head Massage,' both associated with the same room called 'The Massage Room,' specifying a room capacity of 2 means that two appointments can take place simultaneously.
- If one appointment is already booked on one calendar, users can still book another appointment for the same time slot in either calendar. However, if two appointments are already booked, there will be no available slots. This considers both user availability and room availability to ensure efficient scheduling.
By following these steps, you can efficiently create and configure rooms in your scheduling system. This ensures a seamless booking process and effective resource allocation.
How to Create Equipment
1. Create an Equipment:
- Go to Calendar >> Calendar Settings
- Under the 'Equipment' tab > Click on Create Equipment.
2. Provide Equipment Details:
- To set up equipment, enter the following details:
- Equipment Name: Assign a unique name to the equipment.
- Description: Provide a brief description to clarify the equipment's purpose.
- Total Quantity: Specify the total number of available equipment units.
- Out of Service Quantity: Enter the count of equipment units that are currently non-functional, require repair, or are out of service.
- Select Calendar: Choose the calendars you wish to associate with this equipment.
Note: You can only link one equipment to each calendar. For example, if you have a 'Laser Machine', it can be connected to multiple calendars, but each calendar can only have one equipment, here 'Laser Machine' associated with it.
